Quail Creek Computer Club Steering Committee

Members: Merlin Anderson, Phil Geddes, Al Hesse, Ken McCabe, Phil Opdenbrouw, Steve Pruess

Meeting Minutes

Date: November 25, 2001, 3:00-5:00PM at Phil Opdenbrouw's house.

The committee met to draft a charter for the club. Phil provided a starting version based on charters from clubs at Saddlebrooke. Many suggestions were made and discussed. The central ones that were adopted are: (1) to add an office of Treasurer, (2) to make the Board of Directors the central force in directing and operating the club, in particular, in selecting the officers. Phil agreed to incorporate the suggestions into a second draft for a meeting on 2 December.

Date: December 2, 2001, 3:00-5:00PM at Ken McCabe's house.

Several suggested changes were made to the proposed charter. Most were minor, clarifying the language in several places and more clearly specifying officer duties and requirements. Steve will discuss with Mike Arrington this week about (1) cable in the new A&C&T Building, (2) lead time for copying bylaws for the membership, (3) an agenda for the December 11 membership meeting. The current roster of names was divided into four groups to be contacted to seek nominees for the proposed Board. We initiated discussion on hardware, software, and network needs. At our next meeting, 9 December 1:00 at the Fitness Center, we will complete the charter, list the nominees, and script the December 11 meeting. The major items for this membership meeting will be (1) approve bylaws, (2) approve Board nominees, (3) elect a Board, (4) discussion of members interests and possible club initiatives.

Date: December 9, 2001, 1:00-2:15PM at the Fitness Center.

After a few minor corrections to the proposed charter, the Steering Committee voted unanimously to present the Bylaws And Charter to the membership for approval at the December 11th meeting. The proposed agenda is

  1. call to order
  2. pledge of allegiance
  3. Robson update
  4. introduce Steering Committee
  5. presentation of Steering Committee report
  6. reading & discussion of proposed Bylaws and Charter
  7. vote on Bylaws and Charter
  8. describe duties of first Board
  9. Nominating Committee report
  10. solicit nominations from the floor
  11. brief nominee presentations
  12. written ballot for Board
  13. discussion of club goals and interests (time permitting)

Mike Arrington will handle items (1) - (4), Phil (if available) will do (5), Steve (6)-(7), Al (8), Ken (9)-(12), Phil (13). Merlin is unable to attend.

Earlier Meetings

November 6, 2001, 7:00PM, Fitness Center

Mike Arrington, Quail Creek Assistant General Manager, called a meeting open to all residents in order to discuss the feasibility of starting a Computer Club. Twenty to thirty people were in attendance and they discussed potential activities, equipment needs, etc. There was sufficient interest to follow up with another meeting in two weeks to identify people who can get things rolling.

November 20, 2001, 3:00PM, Fitness Center

The Robson people prefer that Quail Creek clubs submit a charter and bylaws that define a club's mission and how it will operate. Today that process began for the Computer Club with the formation of a steering committee from the attendees. Six people volunteered, most with extensive computing experience: Merlin Anderson, Phil Geddes, Al Hesse, Ken McCabe, Phil Opdenbrouw, Steve Pruess. This committee will hold its first meeting in a few days with the goal of producing a charter.